Summer is a great time to recharge. Whether board members are heading out of town or just taking a break from day-to-day responsibilities, it's well deserved. But when multiple people are away at the same time, it can slow things down—decisions get delayed, communications drop off, and small issues can slip through the cracks.
That’s why having a solid summer coverage plan is so important. A little preparation helps keep things moving, no matter how many board members are out of office.
Why summer absences can stall board activity
Board members wear a lot of hats—from approving invoices and managing vendor relationships to responding to resident concerns. If several members take time off around the same time, it gets harder to maintain momentum. Quorum becomes tricky, urgent matters get stuck in limbo, and progress slows.
In smaller, self-managed buildings, even one or two absences can be a big disruption. And while larger buildings may rely on professional managers to keep day-to-day operations going, many decisions still need board input. That’s where a thoughtful summer plan comes in.
Ways to keep your board on track during the summer
Stagger vacation schedules
Encourage board members to coordinate time off so there’s always someone around. A shared calendar can help avoid overlapping absences and make sure you have enough members available for decisions and meetings.
Assign summer point people
Pick one or two board members (or your property manager) to be the go-to contacts during summer months. These point people can handle routine questions and flag anything urgent that needs broader attention.
Use digital tools to stay connected
Virtual meetings, group chats, and shared folders can make it easy to stay in the loop—even from a beach chair. If something needs a quick decision, a group message or online poll can keep things moving without waiting for everyone to be back in town.
Get ahead of time-sensitive tasks
Take a look at upcoming deadlines—like contract renewals, major repairs, or budgeting conversations—and aim to handle them before summer is in full swing. Planning ahead cuts down on stress and avoids last-minute scrambles.
Keep residents in the loop
If you know response times might slow down a bit, let residents know. A quick building update about summer coverage goes a long way in setting expectations and showing owners the board is still on top of things.
A little planning keeps things running
Summer should be a time to relax—not worry about board business piling up. With a few simple steps, boards can stay organized and responsive, even when members are away.
With the right tools and a bit of planning, boards can stay responsive all summer long. Daisy’s dashboard makes it easy to track tasks, stay in touch, and keep things moving—whether you're at home or away.
